Carrier financials: from freight note to cash
Invoicing from CT-es, payables and receivables, driver settlements with TAC withholdings and collection with integrated boleto and PIX — the invoice goes out, the customer pays, reconciliation happens on its own.
BrainCargo’s Carrier Financials module covers the cycle from freight note to cash. Freight notes (minutas) are integrated with the CT-es, with driver settlements and TAC withholdings (INSS, SEST/SENAT and IRRF — Brazil’s social-security and income-tax withholdings for contracted owner-operators) issued as consolidated payment slips. Invoicing builds invoices from CT-es or freight notes, with installments (duplicatas), settlement and reversal, and a receivables aging view. Collection ships with integrated boleto and PIX (Asaas): the system issues the charge for the invoice, the customer picks how to pay, reconciliation happens automatically via webhook and the gateway fee is booked as an expense on its own. A dunning ladder applies interest and late fees and sends automatic e-mail reminders. The module also covers expenses with approval, taxes and automatic recurrence; cash, chart of accounts and cost centers; a cash-based P&L; period closing with an audit trail; owner-operator (agregado) accounts with PDF statements; and a Simplified Mode for smaller operations.
Issuing the CT-e is half the journey — the other half is turning freight into money in the bank. The Carrier Financials module closes that loop inside the platform itself: the freight note becomes a CT-e, the CT-e becomes an invoice, the invoice becomes a charge with boleto or PIX, and the payment reconciles itself. No re-spreadsheeting, no manual matching.
The highlight is the integrated collection via Asaas: you issue the charge for the invoice, the customer picks boleto or PIX, the webhook reconciles and settles it automatically — and even the gateway fee is booked as an expense on its own. On the other side, driver settlements calculate the TAC withholdings with consolidated slips, and period closing with an audit trail keeps the month under control. It integrates end to end with Tax Documents.
Why this module
Collection that collects itself
The invoice ships with integrated boleto and PIX (Asaas). The customer picks how to pay, the webhook reconciles and settles it automatically — and the gateway fee is booked as an expense without you typing anything.
Driver settlements without spreadsheets
Freight notes integrated with the CT-es calculate the driver’s settlement with the TAC withholdings — INSS, SEST/SENAT and IRRF — and the payment slips come out consolidated.
Receivables under control
Installments, settlement and reversal, receivables aging and a dunning ladder with interest, late fees and automatic e-mail reminders. Late payers get reminded; payers get reconciled.
Closing with a trail
Cash, chart of accounts, cost centers and a cash-based P&L, with auditable period closing. The month closes with its full history.
What's included
From freight note to cash, with integrated boleto and PIX
- Freight notes (minutas) integrated with the CT-es
- Driver settlements with TAC withholdings: INSS, SEST/SENAT and IRRF with consolidated payment slips
- Invoicing: invoices from CT-es or freight notes, installments, settlement/reversal and receivables aging
- Collection with integrated boleto and PIX (Asaas): the customer picks the method and reconciliation is automatic, via webhook
- Gateway fee booked automatically as an expense
- Dunning ladder: interest/late fees and automatic e-mail reminders
- Expenses with approval, taxes and automatic recurrence
- Cash, chart of accounts, cost centers and a cash-based P&L
- Period closing with an audit trail
- Owner-operator (agregado) accounts with PDF statements and a Simplified Mode for smaller operations (invoice reconciliation)
Frequently asked questions
How does boleto and PIX collection work?
Collection is integrated with Asaas: the system issues the charge for the invoice, the customer chooses boleto or PIX, and reconciliation happens automatically via webhook. The gateway fee is booked as an expense on its own.
Do driver settlements calculate the TAC withholdings?
Yes. Freight notes integrated with the CT-es calculate the settlement with INSS, SEST/SENAT and IRRF, and the payment slips come out consolidated — no manual tax math.
Can I bill several CT-es on a single invoice?
Yes. Invoices are built from CT-es or freight notes, with installments, settlement and reversal, and receivables aging to track what is coming due and what is late.
What if the customer pays late?
The dunning ladder applies interest and late fees per your policy and sends automatic e-mail reminders.
Does it work for a small operation?
Yes. The Simplified Mode serves smaller operations with invoice reconciliation, without requiring the full invoicing structure from day one.
How do owner-operator (agregado) accounts work?
Each contracted owner-operator has an account in the module, with entries and a PDF statement for dispute-free settling. Module rates on request — talk to our team.
Other modules
From freight to cash, without spreadsheets
Talk to us on WhatsApp and see Financials integrated with your tax documents.